If the building is not smoke-free, create a smoke-free workplace or designate a smoking area. The area can be inside the building or outside of the building as long as it can be situated in a location that can be easily avoided by employees who are sensitive to tobacco smoke. The area should not be situated in or around a commonly used passageway or room such as the front entrance, lobby or lunchroom. If an area is located inside the building, it should be well ventilated with windows that open and vents that do not pass smoke throughout the building. Seek out services from a heating, ventilation and air conditioning (HVAC) expert for assistance with ventilation. Use an air purification system in the smoking room and throughout the building. Use smokeless ashtrays.

If smoking must be permitted in the workplace, provide smoking and non-smoking office spaces that are not situated near each other. Create a smoke-free meeting room and arrange all meetings to be smoke-free. If this is not possible, allow the individual to attend meetings from a remote location using speakerphone, videophone, or on-line meeting options.

Even when a workplace is smoke-free, smoke can linger on the clothing and in the hair of employees who have smoked outside of the building. Exposure to the lingering scent can produce respiratory limitations. Provide a meeting area that is smoke-free, and has an air purifier and good ventilation. Allow employees to communicate through phone, e-mail, instant messaging, fax, memos, or non-smoking mediators.